COSMO activity proposals

Last updated: 14 March 2019

The Activity Proposal Form

For the purpose of submitting an activity proposal, download first the Proposal Form (ver 2019), read its instructions and mail back the filled and signed form. The per-diem and hotel table is here (the names of the countries are in German). For Germany, please look at the table below.

Table for Germany. For other cities please contact Mr. Daniel Egerer.
City Per
Diem
Maximum hotel rate
per night with receipt
Hamburg 28 € 81 €
Berlin 90 €
Frankfurt 84 €
Offenbach 79 €
Langen 75 €
Darmstadt 81 €
Karlsruhe 81 €
Munich 86 €

How to get reimbursed for a trip covered by an Activity Proposal

1. If you have paid for the trip on your own

  • Save all your bills / receipts (plane or train ticket, hotel, public transportation, etc)
  • Bills must be issued on your name
  • If you travelled (at least a part) by car, what distance (km) did you travel?
  • If anybody takes you to the airport, write this with the distance (km) on paper
  • Send all original bills / receipts to DWD (address see below) at first as scans (in jpeg or pdf format) to: Daniel.Egerer@dwd.de by email
  • You will receive by email (from Mr. Daniel Egerer):
    the COSMO-contract, the travel expenses to be transferred and the bank-transfer form (for bank information).
  • Print the contract two times and sign both of them.
  • Print and complete the bank-transfer form - important: IBAN and BIC numbers!

Now send the two signed contracts, the bank transfer form, all original travel documents via registered mail to:

Deutscher Wetterdienst
Mr. Daniel Egerer / FE12
Frankfurter Straße 135
63067 Offenbach / Main
Germany

Then DWD will transfer the travel expenses to you; it may take up to 6 weeks until the travel expenses are on your account.

2. If your employer has paid for your trip

  • Save your bills / receipts (plane or train ticket, hotel, public transportation, etc.)
  • After returning home settle the travel expenses with your employer
  • Save copies of your bills and send them as scans (in jpeg or pdf format) by email to DWD (Daniel.Egerer@dwd.de)
  • You will receive by email (from Mr. Daniel Egerer):
    The COSMO-contract, the travel expenses to be transferred and the bank-transfer form (for bank information).

Your employer has to send a bill (for the travel expenses to be transferred), the bank transfer form (important: IBAN and BIC numbers!) and the signed two contracts via registered mail to:

Deutscher Wetterdienst
Mr. Daniel Egerer / FE12
Frankfurter Straße 135
63067 Offenbach / Main
Germany

Then DWD will transfer the travel expenses to your employer; it may take up to 6 weeks until the travel expenses are on the account.

Research trips guidelines